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Show- Exhibitor Info

Exhibitor Information


General Exhibitor Information, 2017

Show Hours:10:00 a.m. to 5:00 p.m. Friday, August 11
 10:00 a.m. to 5:00 p.m. Saturday, August 12
 10:00 a.m. to 4:00 p.m. Sunday, August 13

STAFFING: Please ensure that your exhibit is adequately staffed at all times during show hours. All staff must be checked in and have their badges on and visible at all times during set-up, the show itself, and break-down.

SECURITY: The Rockland Police Department will provide overnight security during the show. If you or any of your personnel will be staying overnight on your boats, you must sign in at the Show Office. If you intend to be on the show grounds after closing, please make sure that your badges are visible at all times. The Rockland PD does an excellent job with security, but we cannot guarantee complete security for your exhibit or personal possessions, so we urge you to exercise all due caution. We cannot be held responsible for lost, stolen, or damaged goods.

EXHIBITOR SERVICES: Exhibitor Services is located adjacent to the Show Office. Go directly there all weekend for help with tables & chairs, electrical issues, tent sidewalls, the forklift, etc. Check-in Day Services: Find water, snacks, and a helping hand at Tent B (white tent near the seawall and the entrance to The Pearl docks

EXHIBITOR LOUNGE: Generously sponsored by AkzoNobel / Interlux Our exhibitor lounge is located in Tent L—on the hill, Outside North. It is a great place to do a little business, meet other exhibitors, or take a quiet break from the show excitement. Complimentary coffee and goodies will be provided from 8:30 a.m. to 11 a.m. and 2 p.m. until one hour before closing each day. Water is available all day long.

GUEST TICKETS: Every exhibitor will receive 6 complimentary Guest Tickets per exhibit space. Please direct all your guests for whom you have left tickets to our Will-Call Office, located across from the Show Office. There, they can sign for their ticket and receive admittance to the show. Guest Tickets are important promotional tools. They spread good will and offer your best customers and prospects free admission! You can order as many as you want at a discount price until mid-July (Tickets ordered before the deadline will be printed with your company’s name so that special customers will beat a path to your display.) Mail them out to your prospects, include them with your monthly statements, or give them out at your showroom. Tickets will be sent directly to you to distribute to your customers. Last date that requests can be made: July 15. Order Early!

EXHIBITOR BADGES: Exhibitors are entitled to receive FIVE free badges for every unit of space rented. (One booth space, outdoor space, or in-water space equals five free credentials. For example, if you are exhibiting two boats in the water you are entitled to 10 free credentials. If you are renting one 8' x 10' booth, you are entitled to 5 free credentials.) Additional badges for your exhibit staff are available for $5 each.

EXHIBITOR PARKING: Parking around the show is limited. We have made arrangements for exhibitor trucks and trailers at Snow Marine Park (please park considerately to maximize the space available for all who need it). Complete information, a map of Rockland, and directions to Snow Marine Park are included in this packet.
HINT: If you and your staff take up parking spots close to the show, those sites will not be available for your customers.
*The return walk from Snow Marine Park is approximately 10 to 15 minutes. *No cars will be permitted to enter the show grounds Friday-Sunday after 8:30 a.m. All cars must leave by 9:00 a.m. Cars not complying will be towed. You must have the parking slip with your name and cellphone number (or tent and booth number if no cellphone) visible on the dashboard while on show grounds; please pick up a copy at the Show Office. Please leave your keys in the car if away from it briefly while (un)loading so that we can move it rather than resorting to a tow-truck. Additional Parking: Paid parking will be available at Boston Financial (Water Street entrance, left off of Route 73) for a fee beginning at 8 a.m. daily. This is designed to offer show attendees a parking option, and we urge exhibitors to use the provided free parking at Snow Marine Park or free municipal lots.

BOOTH FURNISHINGS: All in-tent booths are piped and draped, 8' across the back and 3' high on the sides. All in-tent booths come equipped with two chairs and an 8' table, if requested. Should you wish to request additional furnishings, please contact us at 207-594-8622.

WIRELESS INTERNET SERVICES: Wireless access has been expanded and is free to exhibitors, but should be used for transactions only based on limited bandwidth. A password will be provided at check in.

ELECTRICITY: Standard service for booths is limited to 30 A/110V delivered to within 50 feet. Open-land spaces do not have electrical service unless prior arrangements were made. All exhibitors requesting service should provide their own heavy-gauge 50-foot extension cord with a 3-prong adapter.

WASTE DISPOSAL & RECYCLING: Please make use of on-site dumpsters and recycling bins and help keep the show site attractive. Please recycle cardboard, bottles, and cans. It only takes an extra minute. We will be collecting cardboard in the small brick building close to the Show Office (called the Lobster Cooker). If you can’t make it there please break your boxes down and stack neatly beside the dumpsters. The dumpsters will be emptied each evening after the close of the show. Please do not leave cigarette butts or trash on the ground in your booth! We will thank you as we clean up!

SALES AND USE TAX: For those conducting sales at the show, Maine state sales tax is 5.5%.

PHONES: Cell service is excellent. There are no public pay phones on site.

SHOWER TOKENS: If you are staying aboard your vessel and would like shower tokens for the facilities at the Harbormaster’s building/Rockland Yacht Club, please inquire at the Show Office. EXHIBIT BREAK-DOWN: Because each person who purchases a ticket to the Show has the right to see all exhibits, no exhibit may be closed during Show hours or removed until Sunday, August 13 after 4:00 p.m. There will be no security on Sunday after 4:00 p.m., and all displays must be removed by 8:00 p.m.

SUNDAY DEPARTURE: A schedule and details regarding loadout will be provided, with very important details about where the vehicle line forms to enter the show grounds. Please help the departure process go smoothly by packing up your exhibit space prior to bringing a vehicle on the grounds to minimize the number of idle vehicles, and keep traffic flowing! If you want to avoid waiting in line in your car, go grab an early dinner in town and then return to load your display items. 
DEPARTING FIRST: Certain boats on trailers will leave the grounds first, so please note that other cars will not be allowed in until 5:00 at the earliest. Please use that time to prepare for departure.

SHIPPING/PACK-OUT ON SUNDAY: Deliver any outbound packages to be sent—labeled and prepaid—to the Show Office by Sunday at 6 p.m. Shipping: Only FedEx and UPS shipments can be accepted. Clearly mark your company name on the outside of each package. All shipments must be prepaid.

Inbound:Ship products or materials that you will need to:
 Maine Boats, Homes & Harbors Show
 c/o O’Hara Corporation, 120 Tillson Ave.
 Rockland, ME 04841
Outbound:Deliver packages, labeled and prepaid,
 to the show office by Sunday at 6 PM